Cataloguing in Gippsland

Musings of a Cataloguer at Large in Gippsland. Just personal thoughts - absolutely no bearing on the thoughts of any organisation with which I am working.

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Location: Victoria, Australia

Monday, November 21, 2011

Scanning Photos at Celebrations

On Saturday, a few members of the Wellington Shire Heritage Network are going to get together at Boisdale, and try to work out a system for scanning photos on the spot when people bring them along to local celebrations. This weekend is the Centenary of Closer Settlement at Boisdale, so we thought we would help by setting up a scanning post.

The idea is that photographs are registered, a permissions form is filled out for the whole batch, and then part of a standard catalogue sheet filled out for each photo. So we know who is in the photo, what it is of, who took the photograph, when it was taken etc.

The photo will then be scanned, and handed back to its owner (in a page protector, to encourage them not to handle it too much).

It is going to be interesting to see how we go. Any suggestions of things to consider, anyone? This activity was encouraged by one society recently receiving a whole lot of photos from a Back To - where we have no idea who holds the originals, who is in them etc.


3 Comments:

Blogger Wal said...

The digital camera set-up installed by State Records NSW is quick and easy to use. It gives a digital file of the photo or document on your own personal USB drive.

See http://rkdhistory.blogspot.com/2011/08/update-digital-camera-in-reading-room.html for more details.

November 22, 2011 at 3:22 PM  
Blogger Linda said...

Hi Wal,
That is a good format for anything larger than A4, bound items or where you don't want people manipulating fragile documents onto the scanner, but in the case of photos, I really think a scanner gives a much sharper result than copying with a camera.

So we will have a camera handy as well, but I think in this case a scanner is the weapon of choice.

Cheers

Linda

November 22, 2011 at 3:39 PM  
Blogger Jill Ball said...

Congratulations on this endeavour. A wonderful way to capture local history.

November 22, 2011 at 5:32 PM  

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